Meeting Room Reservation Form

A simple meeting room booking solution for streamlined scheduling and easy access to room availability

Overview

• Centralized Company Calendar: Employees can easily request meeting and conference rooms throughout the building using a single, centralized SharePoint interface.
• Automated Notifications for Approvers: Executive Assistants are instantly notified when a reservation is requested for rooms under their responsibility
• Custom Approval Routing Based on Room Location: Approval workflows automatically route to the correct Executive Assistant depending on the room’s floor or location.
• Live Calendar Integration for Visibility: Once approved, reservations appear on a shared Room Reservation Calendar that updates in real time.
• Intranet Integration for Company-Wide Access: The live calendar is embedded on the company intranet, allowing employees to view room availability at a glance and submit new requests.

Benefits

• Eliminates double bookings and confusion, by providing real-time visibility into room availability
• Centralizes all room reservations, so employees can easily book, view, or cancel meeting rooms in one place
• Streamlines scheduling, reducing the need for back-and-forth emails or manual coordination
• Improves resource utilization, helping teams make better use of available spaces across locations
• Integrates with your existing SharePoint environment, providing a familiar and secure platform without extra tools or licenses
• Sends automated email notifications, keeping users informed about booking confirmations, changes, or cancellations
• Supports approval workflows if needed, allowing designated reviewers to approve requests for specific rooms or time slots

Features

• Custom metadata
• Choice column
• Date and Time column
• Conditional formatting
• Rules (email notification)
• Calendar view
• Forms integration

Applications