Facilities Maintenance Checklist

A checklist used to assign, track, and complete routine and preventive maintenance tasks efficiently across facilities teams

Overview

• A centralized task board for all maintenance activities (daily, weekly, monthly, annual).
• Assign maintenance tasks to individual team members or contractors with clear due dates.
• Use Buckets to organize by maintenance category or location (Lobby, Roof, Restrooms)
• Set up recurring tasks to ensure routine inspections and maintenance are never missed
• Create checklists within each task to track multiple steps or inspection points
• Attach photos, manuals, or inspection reports directly to tasks for quick access
• Update task status in real-time for immediate visibility of progress

Benefits

• Improved Accountability: Tasks are clearly assigned with deadlines, reducing missed maintenance activities
• Streamlined Communication: Comments and attachments keep all task details and updates in one place
• Prioritization & Scheduling: Easily prioritize urgent maintenance issues and visualize upcoming tasks
• Mobile Accessibility: Facilities staff can view and update checklists directly from their mobile devices
• Audit & Compliance Ready: Maintain task completion records for inspections, audits, and compliance reporting

Built With

Planner

Features