Facilities Maintenance Checklist
Use Case
A checklist used to assign, track, and complete routine and preventive maintenance tasks efficiently across facilities teams
Overview
- A centralized task board for all maintenance activities (daily, weekly, monthly, annual).
- Assign maintenance tasks to individual team members or contractors with clear due dates.
- Use Buckets to organize by maintenance category or location (Lobby, Roof, Restrooms)
- Set up recurring tasks to ensure routine inspections and maintenance are never missed
- Create checklists within each task to track multiple steps or inspection points
- Attach photos, manuals, or inspection reports directly to tasks for quick access
- Update task status in real-time for immediate visibility of progress
Benefits
- Improved Accountability: Tasks are clearly assigned with deadlines, reducing missed maintenance activities
- Streamlined Communication: Comments and attachments keep all task details and updates in one place
- Prioritization & Scheduling: Easily prioritize urgent maintenance issues and visualize upcoming tasks
- Mobile Accessibility: Facilities staff can view and update checklists directly from their mobile devices
- Audit & Compliance Ready: Maintain task completion records for inspections, audits, and compliance reporting
Built With
Features
- Checklist (Planner)
- Labels (Planner)
- Board View
- Calendar View
- Email Notifications
- Recurring Tasks
