Meeting Room Reservation
Use Case
A simple meeting room booking solution for streamlined scheduling and easy access to room availability
Overview
- Centralized Company Calendar: Employees can easily request meeting and conference rooms throughout the building using a single, centralized SharePoint interface.
- Automated Notifications for Approvers: Executive Assistants are instantly notified when a reservation is requested for rooms under their responsibility
- Custom Approval Routing Based on Room Location: Approval workflows automatically route to the correct Executive Assistant depending on the room’s floor or location.
- Live Calendar Integration for Visibility: Once approved, reservations appear on a shared Room Reservation Calendar that updates in real time.
- Intranet Integration for Company-Wide Access: The live calendar is embedded on the company intranet, allowing employees to view room availability at a glance and submit new requests.
Benefits
- Eliminates double bookings and confusion by providing real-time visibility into room availability
- Centralizes all room reservations, so employees can easily book, view, or cancel meeting rooms in one place
- Streamlines scheduling, reducing the need for back-and-forth emails or manual coordination
- Improves resource utilization, helping teams make better use of available spaces across locations
- Integrates with your existing SharePoint environment, providing a familiar and secure platform without extra tools or licenses
- Sends automated email notifications, keeping users informed about booking confirmations, changes, or cancellations
- Supports approval workflows if needed, allowing designated reviewers to approve requests for specific rooms or time slots
Built With
Features
- Custom metadata
- Choice column
- Date and Time column
- Conditional formatting
- Rules (email notification)
- Calendar view
- Forms integration
