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Employee Records Library

A private SharePoint library for the Human Resources team to securely store and organize confidential employee documents
Author
SharePoint Maven
Built with
Features
Document Library, Managed Metadata
Keywords
Human Resources
Category
Knowledge

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Overview

  • Confidential & Controlled: Secured with restricted permissions so only HR personnel can access or manage documents.
  • Structured Metadata: Includes Employee Name, Document Type, and Upload Date for easy filtering, grouping, and version tracking.
  • Supports All File Types: Designed to store PDFs, Word documents, scanned forms, and more.
  • Retention-Ready: Built to support record retention schedules and audit requirements.
  • Integrated with HR Workflows: Can be connected with Power Automate for document routing, reminders, and approvals.

Benefits

  • Replaces disconnected folders and spreadsheets with a centralized, searchable repository
  • Ensures secure handling of sensitive employee information
  • Makes it easy to retrieve specific documents during audits, investigations, or reviews
  • Promotes consistency across HR document storage
  • Saves time with predefined views by document type, employee, or document status
Employee Records (Grouped by Employee Names)
Employee Records (Grouped by Employee Names)
Employee Records Library (Grouped by Employee Names)
Employee Records Library (Grouped by Employee Names)
Employee Records Library (Grouped by Employee Names)
Employee Records Library (Grouped by Employee Names)
Employee Records Library (Grouped by Document Types)
Employee Records Library (Grouped by Document Types)
Employee Records Library Filtering
Employee Records Library Filtering