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Organization Assets Library

An Organization Assets Library is a designated SharePoint document library that works as a centralized repository for approved assets, such as logos, images, and templates, making them accessible to all users when creating pages or documents across the tenant.

Common Use Cases

  • Brand asset distribution: Marketing teams store approved logos, brand imagery, and icon sets in an Organization Assets Library, making them directly accessible in the SharePoint image picker across all sites
  • Document template library: HR and Legal publish approved Word and PowerPoint templates to an Organization Assets Library, surfacing them in the New Document dialog across team sites
  • Photography library: A centralized approved photography library ensures employees use only licensed, brand-appropriate images when creating news posts and pages, without searching external sources
  • Icon and illustration sets: Custom icon sets for use in modern SharePoint pages are stored in the assets library, giving page authors easy access without requiring designer intervention
  • Multi-regional assets: Organizations with regional brands store region-specific asset libraries, with appropriate libraries designated per region for targeted asset access

Benefits

  • Centralized discovery: Assets stored in the library surface automatically in SharePoint’s image and template pickers, no need for users to know file storage locations
  • Brand compliance: Restricting approved assets to a designated library reduces the use of off-brand, unlicensed, or outdated imagery in SharePoint content
  • No per-site duplication: Assets maintained in one place eliminate the need for each site to store its own copy, reducing storage use and version drift
  • Admin-controlled curation: Only designated admins or contributors can add assets to the library, maintaining quality and approval governance over distributed assets
  • Tenant-wide reach: A single Organization Assets Library is accessible from every modern SharePoint site across the tenant, regardless of site collection boundaries

Key Considerations

  • Requires SharePoint Admin configuration: Designating a library as an Organization Assets Library requires PowerShell; there is no UI option in the Admin Center
  • Up to 30 libraries: Microsoft supports up to 30 designated Organization Assets Libraries per tenant, allowing segmentation by asset type, brand, or region
  • Sync latency: After designating a library, it may take up to 24 hours for the assets to appear in the image picker across all sites in the tenant
  • Brand Center foundation: When SharePoint Brand Center is provisioned, it is automatically created on the site that already hosts an Organization Assets Library if one exists in the tenant