Office Directory
Overview
- Custom fields to store addresses, contact details, and other key information for each location
- Easy filtering for quick access to specific locations based on criteria
- Gallery View for a visually appealing and user-friendly presentation of location details
- Bulk Editing capabilities for efficient updates to multiple locations at once
- Seamless export to Excel for data backup, reporting, or external use
Benefits
- Centralizes all location details in one place, making it easy for employees to find office addresses and contact info
- Reduces outdated or inconsistent information, by maintaining a single, version-controlled source of truth
- Improves accessibility across the organization, allowing staff to quickly look up office details from any device
- Supports quick updates and edits, so changes to addresses or contact names can be made in real time without re-sending documents
- Enables filtering and sorting by region, department, or location type, making it easier to find the right office when needed
Common Questions About This Office Directory
What is this Office Directory built with?
The directory is built entirely in Microsoft Lists, the list app included with Microsoft 365 – structured with custom fields for addresses and contact details, a gallery view, a grid view, and built-in filtering. There is no custom code and there are no third-party tools. It is the kind of clean, collaborative directory Greg Zelfond builds for organizations with multiple locations.
What’s included in the Office Directory?
Each office location is a list entry with custom fields for the address, contact details, and other key information your organization needs. The directory includes a gallery view that presents locations as visual cards, a grid view for sorting and bulk editing, filtering for quick access to specific locations, and seamless export to Excel for reporting or backup.
Does this design use any custom code or third-party tools?
No. The directory is built entirely with Microsoft Lists, which is included with most Microsoft 365 business and enterprise plans – no custom code, no third-party add-ons, and nothing extra to buy. That keeps it stable, secure, and easy to maintain, with everything stored safely inside your Microsoft 365 environment. Out-of-the-box is the only way Greg builds.
Can this directory be customized for our organization?
Absolutely. The fields can be tailored to whatever your organization tracks per location – regional managers, office hours, parking details, mailing addresses, or emergency contacts. Views and filters can be set up by region, department, or location type. Greg adapts the structure to your real footprint, whether that is three offices or three hundred.
Can the directory be updated in bulk or exported to Excel?
Yes. The grid view supports bulk editing, so updates to multiple locations – a renamed region, a new contact, a batch of address changes – happen in one pass instead of one entry at a time. The list also exports seamlessly to Excel for data backup, reporting, or external use, and every change is reflected in real time for all employees.
Can Greg build this directory for our organization?
Yes – this is exactly the kind of work Greg Zelfond does. As an independent SharePoint and Microsoft 365 consultant and Microsoft MVP, he designs and builds directories and trackers like this one in Microsoft Lists and SharePoint, tailored to the way your organization manages its locations. Reach out through the contact page to get started.
